Executive Assistant / Project Coordinator

 

Location: Remote work,  preferably based in London UK

Reporting to: Executive Director

Working hours: 12/15 hours per week

Duration: 8 months

Job Status: Internship - £ 500 per month

Starting date: Mid-February 2022

 

Picture People is a small UK educational charity with 17 years of experience working with partners in over 20 countries around the world. We empower marginalised and vulnerable people to use digital media and technologies for positive social change and impact on communities.

 

This is an exciting time to join us as we embark upon a period of transformation and development within the organisation. As a result of increased interest for our services, we are expanding our training activities to higher education providers around the world to provide tailor-made and multidisciplinary curricula whilst we continue to train and support individuals and communities in low- and middle-income countries to use and produce video for change.

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Position Overview

We are offering the opportunity to become part of our team, work with us remotely, and network with like-minded people. 

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We are looking for a highly motivated and organised individual with a researcher’s profile, who has recently graduated or is on post-graduate course. You will have the ability to juggle a variety of tasks at the same time. You will be required to research the UK secondary educational, youth and not for profit sectors to support the design, delivery and evaluation of a new training programme for vulnerable youth in the UK; to build collaborations / partnerships; conduct some of our monitoring and evaluation processes whilst also providing administrative support such as organising meetings and keeping our grant making and partners database up to date.

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As this is a new role, there will be scope to develop and shape it over the time.

 

This is a paid role. We are looking to fill the position quickly, ideally someone to start in mid-February 2022 until end mid-October 2022, with potential to extend.

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What you will gain

We are offering the opportunity to become part of our team, work with us at your own pace, and network with like-minded people. At the end of the internship, you will have gained valuable experience in project management, curricula development, evaluation and assessment, relationship-building, editorial and copywriting,   and extended considerably your contact network.

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Key Responsibilities

Your role and responsibilities include, but may not be limited to, the following educational and administrative activities:

• Support and Develop: the project management team and deliver multiple programs and activities according to the brief and within the budget.

• Conduct and Research: ad hoc project and training activities as well as potential new partners, as directed by the Executive Director. This will include summarising external reports for the benefit for the project management team and our grant-making portfolio.

• Coordinate and Monitor: the learning and evaluation process on projects.

• Review and Evaluate: outcomes/learning regularly.

• Assist with the drafting of reports for new and existing grant partners

• Contribute to the programme’s communications, including drafting content and formatting newsletters,  internal reports,  PowerPoint presentations and social media.

• Present your work to the Executive Director and Picture People team.

• Liaise with subject matter experts, academic and senior stakeholders to gather evidence, publications and multi-media resources.

• Support the team in internal and external meetings with partners, additional diary support for the executive director. Follow-up admin support, which could include organising events and roundtables.

• Promote and Foster: alumni relations through written and digital media communications (including a dedicated newsletter, emails and social media).

• Update the alumni database and online platform including recent alumni achievements (film awards, film productions, publications, job postings, etc…).

• Perform all other relevant duties that may be assigned from time to time, including administrative support as directed by the Executive Director.

 

Desired Skills / Qualifications

• University or postgraduate degree.

• Highly organised and able to juggle a wide range of tasks that may demand ongoing prioritisation.

• Experience of using social media for research and communications.

• High level of computer literacy (all Microsoft applications) and demonstrated openness and capacity to learn quickly.

• Excellent oral and written communication skills in English, with the ability to write for a range of different audiences.

• Demonstrates initiative & ability to work both independently and as part of a team.

• Confident, hard-working, self-motivated, energetic, enthusiastic, curious, honest, and a good sense of humour!

• A commitment to Picture People’s values and goals.

 

An advantage if:

• Previous work experience in the youth sector in the UK, non-for-profit or international development sector, ideally in human rights and/or social justice policy and research.

• Background in human rights, media and communication.

• Languages (French, Spanish, Italian or other).

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To Apply

At Picture People we value diversity, promote equality and challenge discrimination and we encourage and welcome applications from people of all backgrounds.

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Interested candidates should submit a CV with two references, and a compelling covering letter of no more than one page, explaining why you’re interested in this position and address the key requirements for the position.

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Deadline for submission: 28th January 2022, 18:00 GMT.

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Please note that only shortlisted applicants will be contacted and be asked to attend an interview remotely.

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Should you have any queries, please don’t hesitate to contact us at info@picturepeople.org.

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