Job Title: Executive Assistant / Project Coordinator
Location: Remote work
Reporting to: Executive Director
Working hours: 12/15 hours per week
Duration: 4 months
Job Status: Internship - 500 Euro per month
Starting date: Early June 2021
Picture People is a small UK educational charity with 17 years of experience working with partners in over 20 countries around the world. We empower marginalised and vulnerable people to use digital media and technologies for positive social change and impact on communities.
This is an exciting time to join us as we embark upon a period of transformation and development within the organisation. As a result of increased interest for our services, we are expanding our training activities to higher education providers around the world to provide unique and multidisciplinary curricula whilst we continue to train and support individuals and communities in low- and middle-income countries to use and produce video for change.
We are offering the opportunity to become part of our team, work with us remotely and network with like-minded people. At the end of this internship, you will have gained valuable experience in project management, curricula development, research, relationship building, online campaigning as well as editorial and copy writing.
We are looking for a highly motivated and organised individual with a researcher’s profile, who is either in their final degree year or recently graduated. You will have the ability to juggle a variety of tasks at the same time. You will be required to research online in academia, media and not for profit sector to support the new curricula design, delivery and evaluation; to build collaborations/partnerships; conduct some of our monitoring and evaluation processes whilst also providing administrative support such as organising meetings and keeping our grant making and partners database up to date.
As this is a new role, there will be scope to develop and shape it over the time.
This is a paid role. We are looking to fill the position quickly, ideally someone to start at the beginning of June 2021 until end of September, with potential to extend.
Your role and responsibilities include, but may not be limited to, the following educational and administrative activities:
• Support and Develop: the project management team and deliver multiple programs and activities according to the brief and within the budget.
• Conduct and Research: ad hoc project and training activities as well as potential new partners, as directed by the Executive Director. This will include summarising external reports for the benefit for the project management team and our grant-making portfolio.
• Coordinate and Monitor: the learning and evaluation process on projects.
• Review and Evaluate: outcomes/learning regularly.
• Assist with the drafting of reports for new and existing grant partners
• Contribute to the programme’s communications, including drafting content and formatting newsletters, internal reports, PowerPoint presentations and social media.
• Present your work to the Executive Director and Picture People team.
• Liaise with subject matter experts, academic and senior stakeholders to gather evidence, publications and multi-media resources.
• Support the team in internal and external meetings with partners, additional diary support for the executive director. Follow-up admin support, which could including organising events and roundtables.
• Promote and Foster: alumni relations through continuing written and digital media communications (including a dedicated newsletter, emails and social media).
• Update the alumni database and online platform including recent alumni achievements (film awards, film productions, publications, job postings, etc…).
• Perform all other relevant duties that may be assigned from time to time, including administrative support as directed by the Executive Director.
Desired Skills / Qualifications
• University degree.
• Highly organised and able to juggle a wide range of tasks that may demand ongoing prioritisation.
• Experience of using social media for research and communications.
• High level of computer literacy (all Microsoft applications) and demonstrated openness and capacity to learn quickly.
• Excellent oral and written communication skills in English, with the ability to write for a range of different audiences.
• Demonstrates initiative & ability to work both independently and as part of a team.
• Confident, hard-working, self-motivated, energetic, enthusiastic, curious, honest, and a good sense of humour!
• A commitment to Picture People’s values and goals.
An advantage if:
• Previous work experience in the non-for-profit or international development sector, ideally in the human rights and/or social justice policy and research.
• Background in human rights, media and communication
• Languages (French, Spanish, Italian or other).
At Picture People we value diversity, promote equality and challenge discrimination and we encourage and welcome applications from people of all backgrounds.
Interested candidates should submit a CV and a compelling covering letter on no more than one page, explaining why you’re interested in this internship and address the key requirements for the position.
Send all application materials to firstname.lastname@example.org
Please note that only shortlisted applicants will be contacted and be asked to attend an interview remotely.
Should you have any queries, please don’t hesitate to contact us at email@example.com.